Virtual Administrative/Office Assistant Job at Escape Ensemble Consulting, United States

  • Escape Ensemble Consulting
  • United States

Job Description

Job Title: Virtual Administrative/Office Assistant
Location: Remote

Job Description: As a Virtual Administrative/Office Assistant, you will be an integral part of our team, providing administrative support to various departments within our travel company. Your role will involve handling a variety of tasks related to office management, customer service, and travel coordination, contributing to the efficient operation of our business and the satisfaction of our clients.

Key Responsibilities:

Office Management and Customer Service:
  • Greet clients and visitors with a warm and welcoming demeanor, providing assistance as needed.
  • Answer incoming calls, respond to inquiries, and manage general email correspondence in a professional manner.
  • Maintain office organization and cleanliness to create a welcoming environment for both employees and clients.
Travel Coordination:
  • Assist with the coordination of travel arrangements for clients, including booking flights, accommodations, transportation, and activities.
  • Liaise with travel suppliers, such as airlines, hotels, and tour operators, to secure reservations and manage bookings effectively.
  • Provide clients with travel-related information, including visa requirements, travel restrictions, and destination recommendations.
Administrative Support:
  • Manage calendars, schedule appointments, and coordinate meetings for team members.
  • Prepare and distribute documents, reports, and presentations, ensuring accuracy and professionalism.
  • Handle administrative tasks such as filing, scanning, and data entry to maintain organized records and documentation.
Customer Relationship Management:
  • Assist in maintaining client databases and contact lists, updating information as needed.
  • Respond to client inquiries and requests promptly, providing exceptional customer service and support.
  • Collaborate with the sales and customer service teams to ensure seamless communication and coordination with clients.
Assistance with Special Projects:
  • Support the planning and execution of special events, promotions, or marketing campaigns as directed.
  • Collaborate with team members on various projects and initiatives, offering administrative assistance and logistical support as required.


  • Competitive pay and opportunities for career advancement within the travel industry.
  • Comprehensive benefits package, including health insurance, retirement savings plan, and travel discounts.
  • Exciting travel perks and opportunities to explore new destinations.
  • Supportive and inclusive work environment with a focus on professional development and growth.
  • Flexible work arrangements, including the possibility of remote work options.
  • High school diploma or equivalent; additional education or certification in travel and tourism, hospitality, or office administration is a plus.
  • Previous experience in administrative roles, preferably within the travel industry or a customer service-oriented environment.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with travel reservation systems or booking platforms.
  • Excellent communication skills, both verbal and written, with a strong emphasis on customer service.
  • Exceptional organizational abilities and attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Passion for travel and a genuine interest in providing exceptional experiences for clients.
  • Ability to work collaboratively in a team environment and adapt to changing priorities and deadlines.

Job Tags

Full time, Remote job, Flexible hours,

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